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Revolutionize Your Hiring Process with Recruitment Process Outsourcing (RPO)

Recruitment Process Outsourcing (RPO) has emerged as a transformative approach in talent acquisition, offering businesses a strategic means to optimize their recruitment processes. The Recruitment Process Outsourcing Association (RPOA) defines RPO as a type of Business Process Outsourcing (BPO) where an employer entrusts some or all of its recruitment processes to an external service provider. This provider, be it independent or integrated with the company’s staff and technology, takes ownership of designing, managing, and ensuring the outcomes of the recruitment process.

Why Should You Consider RPO?

In today’s intricate recruiting landscape, attracting top talent demands expertise in a myriad of areas—navigating a competitive labor market, mastering relevant technologies, and efficiently managing candidates and hiring managers. RPO providers specialize in talent acquisition; it’s their core competency. They possess the knowledge to navigate the recruiting environment, stay abreast of the latest technologies, and have the resources to scale recruiting capacity as needed. RPOs seamlessly integrate people, technology, processes, and metrics into talent acquisition functions.

According to a recent 2022 RPO Value Insight Study, over 50 percent of employers regard their RPO relationships as highly valuable investments.

The benefits of adopting an RPO solution are diverse, catering to different organizational needs:

  • Managing Hiring Fluctuations: RPO solutions adeptly handle variations in hiring demands throughout the year.
  • Reducing Total Recruiting Cost: Organizations witness a decrease in overall recruiting costs and a decreased reliance on staffing agencies.
  • Enhancing Hiring Manager Satisfaction: RPOs contribute to improved satisfaction among hiring managers.
  • Reducing Time-to-Fill: RPOs streamline the recruitment process, resulting in quicker time-to-fill metrics.
  • Elevating Employment Brand: RPOs play a pivotal role in boosting an organization’s employment brand.
  • Improving Candidate Experience: Candidates benefit from a more streamlined and engaging recruitment process.
  • Simplifying the Hiring Process: RPOs bring efficiency to the recruitment process, simplifying it for both employers and candidates.
  • Time Savings: By outsourcing recruitment tasks, organizations save time, allowing internal teams to focus on other crucial duties.

Is RPO Right for Your Organization?

Traditionally associated with high-volume hiring for large enterprises, RPO has evolved into a flexible strategic talent acquisition solution suitable for small and medium-sized organizations. Smaller entities face unique challenges, such as managing fluctuating hiring needs and capacities. RPO addresses these challenges by providing scalability to the process and variability to the cost.

Recruitment process outsourcing brings a tailored solution to the hiring needs of organizations. Smaller, agile RPOs are gaining prominence in the talent acquisition marketplace by addressing the specific needs of smaller and mid-sized businesses.

Understanding RPO Engagement Types

RPO is not a one-size-fits-all solution. It offers different engagement models to cater to the diverse needs of organizations. Here are the three main RPO engagement types:

  • On-Demand RPO: A contract-based engagement specifying a defined number of roles within a defined period.
  • Function-Based RPO: In this model, the RPO provider takes charge of a specific recruiting function, such as overseeing the recruitment of Managers.
  • Full RPO: The RPO vendor assumes the entire internal recruiting function of a company, providing access to the full breadth of their resources.

How RPO Differs from Other Recruiting Options

In contrast to traditional recruiting models, such as internal recruiters, staffing agencies, and contract recruiters, RPO stands out as a strategic partnership with additional benefits:

  • Analysis and Planning: RPO providers work closely with clients to understand their business goals, forecast staffing needs, and plan resources accordingly.
  • Extensive Job Marketing: RPO providers employ diverse channels, including job boards, social media, referrals, and networking, to market client jobs and enhance employer brand.
  • Sourcing and Engaging Talent: RPO providers not only find talent but also build employment brand, engage potential talent through communities and pipelines, and perform advanced candidate sourcing assessments.
  • Candidate Assessments: RPO providers assess candidates, ensuring they possess the necessary skills, competencies, and motivations for the job.
  • Candidate Care: Managing the candidate experience is a priority for RPO providers, reflecting positively on the employer brand.

Exploring RPO Cost Models

The cost of an RPO solution varies based on an organization’s needs and goals, as well as the specific RPO provider. Different cost models are employed by RPO providers, and here are five common ones:

  • Management Fee Model: A monthly fee paid to the RPO provider for a predetermined number of positions.
  • Cost Per Hire Model: A fee paid for each successfully hired candidate.
  • Management Fee Plus Cost Per Hire: A combination of consistent recruiting effort under a management fee with additional payments for successful hires.
  • Cost Per Slate: A sourcing model where the RPO provider charges a fee for a set number of sourced, screened, and qualified candidates.
  • Cost Per Transaction: A fee charged for specific processes completed by the RPO provider, such as initial screening or reference checks.

Making the Case for RPO

Engaging with an RPO provider can be a game-changer in the competitive race for top talent. Aberdeen research indicates that RPO is one of the most strategic partnerships for talent acquisition, with 43% of Best-in-Class companies likely to partner with an RPO provider. The value of RPO is supported by multiple research reports, highlighting its positive impact on recruiting effectiveness.

When implemented correctly, RPO goes beyond improving recruiting and hiring—it creates an environment where the right people are placed in the right positions, leading to overall organizational success.

In conclusion, RPO is not just a trend; it’s a transformative solution that has the potential to revolutionize your hiring process, providing scalability, efficiency, and strategic insights. As the talent acquisition landscape evolves, organizations of all sizes can benefit from the specialized expertise and tailored solutions that RPO brings to the table. If you’re aiming to stay ahead in the race for talent, exploring RPO could be a strategic move for your organization.

Ready to take your talent acquisition strategy to the next level? Work With Your Handz offers comprehensive RPO solutions tailored to your unique needs. Contact us today to learn more about how we can help you build a winning team that drives your business forward.

Revolutionize Your Hiring Process with Recruitment Process Outsourcing (RPO)


Kelly Rowlett Presgrave


Skilled Recruitment for Skilled Trades

We get to know your business, culture and needs. Work With Your Handz can help your team free up their time by providing interviews with only the most qualified candidates.